Having efficient habits for productivity is important. We are all looking for ways to get more done every day. I have compiled a list 33 different tips to help you be more productive. These tips range from technology, clothes, mindset, and more. Learn about these small changes to help you be more productive everyday.
1. Limit email replies to one per minute.
For some this may feel like a long time, others too short. The purpose is to make your email succinct. If the email requires a super long response, then it is probably best handled on the phone.
Be effective with your time, create a simple response that you can proofread as well.
2. Don't answer an email if you can't understand what it is asking.
A lot of time can be wasted trying to figure out what someone meant, or didn't mean. Don't bother with it. Have a phone call to discuss the email, which could take 5 minutes versus 20 spent on deciphering it.
3. Don't participate in listening to the news on a daily basis.
The news does not add to your day in any positive way. Some of you may feel that it is necessary to know what is going in the world every day, but that is a time and energy drain.
Most of the news is negative and more or less causes stress, anxiety, or worry. These emotions usually occur over things that you have no control over. So, cut down the news consumption. You will see you will have better outlook and more energy for other parts of your life.
4. Don't answer your phone unless its an emergency.
When you have blocked off time to work, then do just that. Don't let distractions, or possible urgent but not important things throw your off. When the phone rings, it can feel like there is an immediate pressure to answer it.
There isn't. So, don't. Wait for a break and look at who called and if they left a message.
5. In the same vein as 4, put your phone on silent and in a drawer.
This is simple enough, out of sight, out of mind. It will help with any temptation to take a peak.
6. Shut down your email when it is not time to work on email.
You won’t get notifications that you partially read and distract you from the task at hand. This helps cut back on multi-tasking or responding to what you think is urgent but isn’t.
7. Define your fashion. Wear a uniform.
If you take time every day to pick out what you wear, or stress over it, wearing a uniform could save you time. Pick an outfit that you are comfortable and confident in. It can be as simple as a white shirt and black pants. Then you know that you always grab a white shirt and black pants. It will cut down on the use of your decision making power for things that really matter.
8. Wear smart fabrics that are easily reworn.
Wear shirts and pants that don’t easily wrinkle. Some times it’s worth it to invest in higher quality material if it allows you to wear it repeatedly without washing and ironing.
9. Get rid of clothes you don’t wear.
There is no point in them taking up space and being a distraction as a possible option when you know you will never wear them.
10. Manage anxiety with movement.
Anxiety is an emotional and physical drain. Exercise can help getting it out, and also give you more energy.
11. Get enough sleep and you will actually get more done during the day.
Sacrificing sleep too often hinders your overall performance and efficiency. Getting the appropriate amount will help your clarity, focus and over all brain power.
12. Plan for the week.
Having a schedule will help you manage you time more efficiently. Keep plans to yourself, and schedule your self-care.
13. Prioritize one major item for the day.
This one thing is the one major thing that will help you take a step closer to your goals. It will most likely not be urgent but important. You will see more progress towards your goals by doing this.
14. Set a daily routine.
Having a set of automatic tasks that are to be done each day helps prevent the use of your desicion making power.
15. Better done than perfect.
Finishing a project or task is always better than trying to make it perfect. It will never be. Plus, you will need feedback and criticism for it to get back. So, finish up and get it out there.
16. Assign timelines to goals.
Having a timeline will help limit the amount of time for the goal but also help you see progress.
17. Schedule your self-care first.
When you schedule your week, make sure that the first thing you are putting in the calendar is your self-care. Don’t sacrifice it.
18. Have a weekly review.
Reviewing what worked and went well versus what didn’t helps create better ways of accomplishing goals.
19. Eat healthy.
The food you eat is fuel for your body and mind. When you think about it those terms, put good fuel in your body an it will help you stay awake and have focus. There is nothing wrong with indulging, but do it after you are done with work.
20. Meal prep.
Planning your meals out for the week or next two weeks can save a lot time. Prepare your breakfasts, lunches, and dinners in advance.
This Pinterest board has tons of ideas for meal prepping.
21. The 80/20 rule.
Know that 80% of your results usually come from 20% of your work. When you keep this in mind you are much more aware of what is actually helping you moving forward and what is just busy work.
22. Focus on the important suppress the urgent.
It can be easy to jump and respond every time there is a flagged email, or an urgent meeting. But, only focusing on the urgent rarely gets us closer to accomplishing goals in the long run. When you are able to focus on the important tasks, you will see more progress.
23. Eliminate trivial decisions.
We all have limited amount of decision making power for each day. Don't spend that power on things that don't get you closer to your goals. Many of the previous tips like having a uniform to wear, meal prepping your food, and scheduling out your week in advance eliminates the use of your decision making power.
24. Start a journal for idea dumps, when you can't work on them.
Don't carry around a to do list or reminders list in your head. It will slow your down and make you distracted.
25. Treat time as money.
When you start acting liking time is your most valuable asset you won't be spending it on things that don't matter to you. A good way to help with this, is by putting a price tag on how much your time is worth. So, if talking to a co-worker for an hour about a client isn't actually going to produce viable information, then don't.
26. Track your time.
Know how long a task should take you. Your schedule will look more accurate after you have tracked your time for a couple of weeks. You will know how much time to realistically spend on tasks. Tracking your time will show you how often you are distracted and not actually being productive during the day.
27. Schedule less.
You can prevent overwhelm, frustration, and discouragement by limiting how much is on your plate. Making some hard and fast rules of how many clients you meet with or projects your take on in a day. It will help maintain focus on the bigger picture.
28. Visualize your end product.
When you are writing, creating, brainstorming, know where it is supposed to lead to. You won't know if you are done without having had and idea of what complete looks like.
29. Start before you feel ready.
Most of us don't feel ready to start working when its time too. Just like we don't feel like getting out of bed when its time. But, you can't wait for the feeling to hit you, sometimes you have to start and create that feeling.
30. If you have a mind block make a mind map.
Try seeing your problems in a different light, with a mind map. There are mind map apps for your phone and you can easily draw one out on paper.
31. Dont multitask.
Single tasking is challenging in this era, but is so necessary. You can focus and be more productive with a task by only focusing on that.
32. Batch tasks.
If you have multiple memos to send out, or power points to make, batch them. Batching similar tasks will help your brain easily transfer from one task to the next. Limiting the time you need to readjust to the new activity.
33. Find your best time for working.
For some of us it is in the early hours of the morning before anyone is awake, others it is 3 in the afternoon. Whatever your most productive hours are, protect them. Make sure that you have nothing else planned during that time, but a singular task.
There are a lot of ideas here to help you be more productive. Let me know in the comments below what tips you use to be more productive.